Your new company

Hays is working with a public sector organisation to appoint an HR Administrator for a 6-month role.

Your new role

As an HR Administrator, you will be responsible for:

• Co-ordinate maternity, paternity, parental leave, and similar requests for all staff, and ensure paperwork is processed and uploaded onto the HR database
• Assist with staff changes, new starters and leavers processes
• Assist with the provision of uniforms for employees and maintain accurate record systems for uniform and footwear distribution
• Support with keeping HR records up to date and accurate, ensuring compliance with legal obligations
• Assist with regular monitoring of the database, including running reports, checking data and reconciling other systems
• Support with administrative tasks related to health checks employees including reviewing reports to determine requirements, sending out questionnaires, coordinating responses and updating the database
• Administer the service awards process and assist with any long service award events when required
• Respond to and deal effectively with internal and external queries
• Undertake any other reasonable duty

What you'll need to succeed

ESSENTIAL

• Minimum of 1 year administration experience gained in an office environment

• Experience of providing advice and guidance to managers and employees

• Experience in a customer service role

• Minimum of 3 GCSEs at Grade C or above, or equivalent, including English & Maths or alternatively, be able to demonstrate at least 2 years' relevant experience in a similar post

• Proficient in the use of MS Office Packages

• Ability to perform work with a high degree of accuracy

• Ability to organise, prioritise and cope with large volumes of work

• Ability to analyse data to produce summary conclusions

• Strong planning and organisational skills across a range of complex activities

• Awareness of customer expectations, collaboration and building positive relationships both internally and externally.

• Ability to communicate and influence effectively at all levels of the business

• Understanding of people issues and ability to deal with these effectively

• Able to deal with colleagues and customers in a professional manner

• Adaptable to the changing demands of the role

• Ability to work on your own initiative and actively seek opportunities to make a contribution

• Able to satisfy such medical standards as may apply to the post.

• Flexible approach to work and working hours to meet the demands of the job

DESIRABLE

• Minimum of 2 years’ experience in an HR administration environment.

• Experience of using Core HR

• Experience of dealing with Occupational Health routines

• CIPD qualified or part-qualified

• Ability to recognise and bring forward for decision potential variations from procedure

• Awareness of legislative requirements within an HR operating environment

• Awareness of occupational health surveillance under HSE guidelines
  
  

What you'll get in return

• 6-month contract

• Competitive hourly rate

• Hybrid working

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.