What we're looking for

We are seeking a dynamic and personable Office Coordinator to join our team for a 3-month period. This role encompasses receptionist duties, administrative support, personal assistant tasks, and executive support. The ideal candidate will be proactive, organised, and capable of managing multiple responsibilities efficiently.

Your new role

• Serve as the first point of contact at the front desk, greeting and assisting visitors.

• Liaise with the downstairs reception to ensure smooth visitor management.

• Prepare and serve teas and coffees for meetings. Ensure meeting rooms are clean, tidy, and up-to-date.

• Support medical meetings and liaise with paramedics as needed.

• Order and manage office stationery and supplies, ensuring stock levels are maintained.

• Develop and maintain a timetable to track supply needs.

• Update notice boards with current information and events.

• Act as a fire warden and ensure the kitchen areas are restocked and maintained.

• Coordinate with couriers and maintenance personnel.

• Assist with the organisation and execution of periodical events, including venue visits and catering arrangements (4–5 times a year)

• Provide low-level support to three committees, including taking brief action points and scheduling meetings.

• Assist with scanning, printing, and preparing board papers.

• Support weekly board and directors’ meetings.

• Use common sense and initiative to suggest new ideas and improvements.

What you'll need to succeed

• Proven experience in a similar role within a charity or corporate environment.

• Excellent organisational and multitasking skills.

• Strong interpersonal and communication skills.

• The ability to work independently and as part of a team.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.