Your new company

Hays are working on behalf of a prestigious organisation in Telford who are looking for a PA for their busy office. This is an exciting opportunity to work within a busy varied role. The organisation are seeking a highly organised and proactive PA who is able to multitask and prioritise effectively.

Your new role

As a PA your role will be extremely varied and duties will include:

• Providing high-level executive support.
• Manage diaries and schedule meetings.
• Maintain accurate files on SharePoint.
• Minute taking
• Attend weekly Senior Management Team meetings and individual monthly SMT sessions, taking accurate notes and minutes.
  • Provide operational support in coordinating the biannual Trustees' Meetings, including preparation of agendas, reports and distribution of documents.
  • Manage all staff holiday and absence data, ensuring accurate records are maintained and shared with the finance team as needed.
  • Support with all HR-related tasks.
  • Update and maintain the Staff Handbook.
  • Organise and coordinate company events, including logistics and communication.
  • Liaise with external marketing professionals to prepare and distribute materials, e-marketing, etc.

What you'll need to succeed

In order to be considered for this role you will need to have experience in the following:

• Proven experience as a Personal Assistant or in a similar administrative role.
• A hard-working and can-do attitude.
• Excellent organisational and time-management skills, but with an equal ability to work reactively if required.
• Strong written and verbal communication abilities.
• Ability to take detailed minutes and notes succinctly and accurately.
• Experience in managing social media and coordinating PR activities.
• Familiarity with HR processes and data management.
• General high IT literacy with specific competency in Microsoft Office Suite, SharePoint, and Teams.
• Ability to handle confidential and sensitive information with the utmost discretion.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.