Your new company

A well-established and fast-growing organisation in Aylesbury are seeking an experienced Executive Assistant to join them.

Your new role

• Providing wide-ranging support to the Managing Director in order to leverage his effectiveness and make his life easier!
• Manage the Managing Director's calendar, schedule appointments and meetings, and ensure that they are well-prepared for all engagements.
• Facilitate communications between the Managing Director and his direct reports, and act as point of contact for the wider team as appropriate.
• Organise and support the Managing Director with developing commercial partnerships in the UK and overseas.
• Manage communication and correspondence on behalf of the Managing Director, including responding to emails, drafting letters and memos, and handling phone calls.
• Act as confidante to the Managing Director, exercising the highest levels of confidentiality and discretion.
• Prepare minutes and action trackers meetings, including Board meetings. Prepare reports and spreadsheets as requested.
• Maintain and organise files and records for the Managing Director, ensuring that they are easily accessible and up to date, including business contracts.
• Manage and prioritise incoming requests and projects, delegating tasks where appropriate, and ensuring that deadlines are met.
• Assist the Managing Director in preparing for meetings, including drafting, and distributing agendas, presentations, and other relevant documents.
• Supporting the Managing Director with recruitment of senior staff, handling confidential staff related matters, including staff appraisals, grievances, disciplinary investigations, recruitment, drafting reports and correspondence.
• General admin duties including holiday planning for the team, processing personal expenses, company credit card expenses, raising purchase orders, maintaining document appropriate filing.

• Assist with the administration of the Managing Directors pension, liaising closely with his appointed financial advisors.
• Assist in the preparation of the Managing Director's Self-Assessment Tax Return, liaising closely with the tax accountant and HMRC, ensuring timely submission of tax returns and payments.
• Oversee the Managing Director's property management, including leaseholds, arranging maintenance and repairs, and expenses.
• Maintain records of all Managing Directors' personal investments
• Maintain a high level of confidentiality and professionalism in handling personal information.

What you'll need to succeed

• Ability to work well under pressure
• Excellent organisational skills
• Attention to detail
• Ability to multitask and prioritise effectively
• Flexibility and adaptability
• Positive attitude
• Problem-solving skills
• Initiative and self-motivation
• Confidence and assertiveness
• Strong administrative and clerical skills
• Proficiency in office software such as Microsoft Office Suite and Apple
• Excellent written and verbal communication skills
• Time management and scheduling
• Record keeping and data management
• Customer service and relationship management

What you'll get in return

As the Executive Assistant, you will receive the following:

• Life Assurance 4x.
• Membership of pension/group pension - matching up to 5%.
• Private Health Care.
• Holiday - 23 days + Bank Holiday, rising 1 day each year up to 26 days.
• Bonus paid annually subject to satisfactory personal and company performance

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.