Your new company

Hays Accountancy and Finance are working with a highly confidential public sector service based in Nottingham who are looking to recruit an experienced accounts assistant to join their team on a part-time basis.

Your new role

You will be working on a temporary - permanent basis 21 hours per week within a friendly and supportive finance team. You will provide confidential financial and administrative support to the head of finance and corporate services.

Core responsibilities include:

• Assist with daily administration of devolved budgets, financial estimates, and general financial matters, ensuring accurate transaction recording in compliance with financial regulations.
• Prepare management information, monthly reports, and statistics as requested.
• Conduct research, data extraction, manipulation, and analysis to aid in the creation of comprehensive management reports and audits.
• Place orders for goods/services via the finance system, ensuring timely delivery.
• Verify delivery notes, receive goods, code relevant invoices, and input them into the finance system for payment.
• Raise invoices by verifying and calculating payments, then forward them to appropriate teams, partners, and external agencies.
• Maintain on-site cash services accurately, make cash payments, issue receipts, ensure prompt banking, and regularly balance cash in compliance with cash handling procedures.
• Reconcile bank accounts, credit cards, and cash accounts, monitor bank accounts, and process urgent payments as needed.
• Analyse and reconcile credit card expenditures and process appropriate recharges in the finance system.
• Process staff overtime, expenses, and mileage claims, ensuring they are correctly completed, properly authorised, and coded according to regulations and monthly deadlines.
• Provide advice and support in resolving financial queries related to overtime, enhanced pay, unsocial hours, travel, and expenses in line with organisational policy and legislative compliance.
• Offer confidential administrative support, including word processing, information preparation, and operation of office systems to meet strict deadlines.
• Manage telephone calls and visitors professionally, take messages for staff, handle routine enquiries, and provide high-quality customer service.
• Ensure the security of all confidential and computer-produced documents in accordance with policy and the Data Protection Act.
• Perform other duties as required for the safe and effective performance of the job.

What you'll need to succeed

• Effective and efficient communication

• Ability to operate a financial information system

• High quality internal and external customer service

• Effective teamwork and ability to use your own initiative

• Have a proactive and flexible approach to changing work priorities

• Experience working with and managing financial issues

• Knowledge and experience of MS Office

• Ability to present information and data in a concise and accurate manner

• Due to the nature of the security checks, you must have 5 years continuous residency in the UK.

What you'll get in return

You will be working in an exciting and interesting environment, alongside a supportive and friendly team. You will be able to work hours that suit you, and feel like you're really making a difference within the community. You will have access to on-site free parking with full accessibility. You will be working initially on a temporary basis through Hays and be paid weekly, followed by a permanent contract directly through the service.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now for some more information. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.