Your new company

A market-leading Bath-based business are looking to appoint an Executive Assistant. The purpose of this role is to support the Directors and Executive team, provide Project Management resource and manage and co-ordinate office, HR and administrative activities across the business.

Your new role

Reporting to the Finance Director you will be responsible for:

Key Areas of Responsibility:
• To provide general administration, co-ordination and diary support for the Directors and the Executive Team.
• The management of confidential matters and ad hoc projects on behalf of the Directors.
• To provide project management governance and support to the business.
• HR and administration for new staff and those leaving.
• The management and control of office equipment including laptops, mobile phones, etc.
• To manage third party contracts (eg. software licences, supplier contracts, property leases, etc).
• To co-ordinate company events.
• To manage all day to day office matters.

Specific responsibilities:
• Directors and Executive team
o Diary management and liaison
o Support preparation of Board Packs and circulation
o Central storing of weekly Exec reports
o Maintaining an archive of meeting minutes and reports
o Management ad hoc requests
• Project Management Governance and Support
o Provide Project Management governance and support to the Directors and Exec to deliver confidential projects and ad hoc tasks as required
o Support the Head of Operations (and others where necessary) in delivering key projects to the business
o Support the choice of, and commission and integration of a new HR Management System
o Maintain and update file structures in SharePoint
• HR responsibilities
o Managing joiners and leavers
o Preparing contracts of employment and arranging inductions
o Ensuring that the correct equipment is available and set up
o Maintaining HR records including sickness/absence/holidays and contracts
o Monitoring Glassdoor on a monthly basis and notifying the Executive team of any changes
• Management and control of office equipment
o Ordering new laptops, mobile phones, etc.
o Arranging for laptops to be configured appropriately for new users
o Managing returned equipment and re-allocating as necessary
• Managing third party contracts (eg. software licences, supplier contracts, property leases, etc).
o Proactively monitoring renewals and price increases
o Considering alternative suppliers
• Co-ordinating company events
o Half-yearly team meetings, work and social events.
• Day to day office matters
o Liaising with the companies’ landlord
o Managing office supplies

What you'll need to succeed

The successful candidate will have experience in a similar role. Additionally, candidates will have:

• Good working knowledge of Microsoft Office (Word/Excel and Outlook)
• Time Management stills
• Excellent organisation skills and project management skills
• Attention to detail

What you'll get in return

• Generous Holiday Allowance (25 days plus bank holiday and 1 day birthday)
• Health Scheme
• Cycle to Work Scheme
• Pension Scheme (NEST)
• Central location - close to all public transport / car parks
• Hybrid working (2-3 days per week in the office)

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF