Your new company

Your new role

• Extensive diary management for 2 Global Heads
• Organising travel, arranging visa documentation, monitoring time keeping, general ad hoc administrative support to assigned Senior Managers and teams
• Act as the delegated expense and travel approver
• Completing and checking expense reports in a thorough and timely manner on behalf of 2 Global Heads
• Organising, preparing and attending the executive committee: coordination of supporting docs and KPls, producing meeting minutes
• Tracking and orchestrating senior management and team's attendance to internal committees and global committees across a number of locations, incl. London and Paris
• Organising meetings and introductions, internally and externally
• Create and maintain senior management KPI reports for senior management as required: P&L, Client contributions, team commercial activity, key projects progress, expenses.
• Liaise with London Communications department for the set-up of client entertainment events in addition to internal or external colleague events
• Screening phone calls, enquiries and requests, and handling them where appropriate. Assisting with reports, and compiling and filing of key information.
• Assisting senior management with the coordination and the communication with different departments and international offices (New York, Paris and Singapore).

What you'll need to succeed

• Proven track record of executive assistant experience within the Financial Services industry
• Ability to work proactively and collaboratively with others, and a commitment to contributing to a strong team culture to ensure success
• Excellent time management/organisational skills with strong interpersonal and relationship management skills.
• Excellent written and verbal communication skills, with a high level of attention to detail.
• Ability to meet multiple and/or unexpected deadlines in a demanding environment, to prioritise appropriately and ensure follow-through and completion of tasks in a timely manner
• Advanced proficiency in Word, Excel and PowerPoint; ability to learn customised software/tools
• Fluent English, proficiency in French is a plus, but not required.